1) Name, Purpose and Principal Office.
a) The name of this organization is Golden Gate Young People in Alcoholics Anonymous (hereinafter “GGYPAA” or “Committee”).
b) The purpose of GGYPAA is to develop greater unity among AA members and groups within San Francisco and Marin Counties and the surrounding areas. GGYPAA will achieve this purpose by focusing on the needs of the growing numbers of young people in AA and by fostering the service legacies of Alcoholics Anonymous.
2) Membership & Structure of the Committee.
a) The Committee shall be comprised of Members-at-Large defined below and the elected positions described in Section 11. All members of Alcoholics Anonymous are eligible for Committee membership.
b) Member at Large: If a person has attended two consecutive Committee and/or sub-committee meetings and expresses a desire to be a member of the Committee, on the third meeting attended that person will be considered as a Member-at-Large.
c) Whenever possible, decisions should be made by an informed group conscious and with substantial unanimity. Individuals will not make decisions on behalf of the Committee outside of their respective responsibilities.
a) All Committee members are required to attend all Committee meetings and any sub-committee meetings pertinent to their responsibilities. If a Committee member is unable to attend the Committee meetings they must notify the Chair, Co-Chair, or Secretary.
b) Failure to attend two consecutive Committee meetings without prior notice to the Chair, Co-Chair, or Secretary shall be considered a resignation of the Committee position.
4) Resignations and Removals.
a) Any elected Committee member can resign their position by notifying the Chair or Co-Chair.
b) Any break in continuous sobriety is considered a resignation of their position.
5) Meeting Procedures.
A) Sub-Committee Meetings
i) Sub-committee shall be held as needed and recommended.
ii) The time, day, and location of sub-commitee meetings should be scheduled with care,so as many as possible may attend.
iii) Sub-committee meetings should be announced at the regular Committee meetings, whenever possible.
iv) Results of each sub-committee meeting should be reported at the next regularly scheduled Committee meeting.
i) The Chair will arrange the agenda for all Committee meetings. It is recommended that requests to add an item to new business be done prior to the meeting and with the approval of the Chair.
i) Minutes of each Committee meeting shall be recorded by the Secretary or Co-Secretary.
ii) Copies of meeting minutes will be distributed electronically to Committee members within one week after each Committee meeting. Hard copies of meeting minutes will be provided upon request for members who do not have electronic access.
iii) The previous meeting’s minutes are to be corrected as needed, and approved at each regularly scheduled Committee meeting.
i) All Committee chairs shall give a report to the Committee at every regularly scheduled Committee meeting. If both the Committee chair and Co-Chair is unable to attend they shall send their report to the Secretary to include in the minutes.
ii) At the end of a report the Chair will open up the floor for questions pertaining to the report.
i) Any Committee member, except the Chair, may make a motion.
ii) Motions must be seconded in order to be considered.
iii) Any Committee member, except the Chair or the member who made the motion, may second a motion.
iv) Motions may be withdrawn by the member making the motion any time prior to the vote.
v) Motions may be amended by the member making the motion any time prior to the vote. Amendments must be seconded by the member who originally seconded the motion.
f) Procedural Motions.
i) Close Discussion / Call the Question.
(1) Must be seconded and passed by a four-fifths vote.
(2) Any vote required must be taken immediately following this motion being passed.
ii) Table an Item.
(1) Must be seconded and passed by a majority vote.
(2) Automatically becomes Old Business on the agenda if passed.
(3) The Chair has the authority to table an item, in the interest of time.
iii) Motion to Adjourn.
(1) Must be seconded.
(2) Must be passed by a majority vote.
(3) The Chair may veto motion to adjourn if there is still urgent business that needs to be presented, the Chair’s veto may be overturned by 2/3 majority vote.
g) Discussion of Motions.
i) The only members who may interrupt a speaker are the Chair, the Bylaws Chair, or the Prayer Chair. The Chair may only interrupt a speaker for these reasons:
(1) Speaking off the topic.
(2) Speaking too long.
(3) Repeating the previous points at length.
ii) Any Committee member may make procedural motions at any appropriate break in discussion.
iii) The Chair will always ask for further discussion on the motion after the motion has been seconded. The Chair will then call on members or guests having their hands raised.
iv) All discussion shall be concise, courteous, dignified, and awesome.
v) After discussion of the motion the Chair will ask the Secretary to repeat the motion on the table and a vote will be taken.
i) A quorum of at least two-fifths of all currently GGYPAA committee members must be present at a Committee meeting in order for the Committee to vote on motions pertaining to bylaws.
ii) Quorum may be waived with the approval of the majority of officers. See list of officer positions in Section 7(f) (below).
iii) If any of the majority wishes to reconsider their vote, a new vote on the mortion must be taken.
iv) Votes by proxy will not be accepted.
v) The Chair of the Committee can only vote in Third Legacy voting procedures, elections, and to break ties.
vi) Unless stated otherwise, a simple majority of the voting members present is required to pass a motion.
i) Bylaw Changes.
i) Motions to amend, delete or add to the Bylaws must be passed with substantial unanimity.
j) Minority Opinion.
i) Automatically following a vote, minority opinion is entitled to speak.
ii) A maximum of two members may present the minority opinion.
6) Financial Guidelines.
a) A bank account shall be maintained under the name GGYPAA. No one person shall have complete dominion over Committee finances.
b) Accurate records of all financial transactions will be kept by the Treasurer.
c) Events and other service opportunities involving a financial commitment needs to be submitted to the group and approved.
d) All budget and financial requests must be submitted to and approved in advance by the Committee.
e) Individuals are required to submit receipts to the treasurer for all expenditures.
f) Upon agreement of the Treasure, and two other officers of the commitee, a time-sensitive expenditure (not previously approved) may be approved if needed in connection with a committee-sponsored issue.
g) Any legal or ethically binding contract to be signed on behalf of the Committee or that includes the GGYPAA name must be signed by the Chair (it’s only the chair).
a) Unless stated otherwise, all positions (other than Member-at-Large) will be elected using 3rd Legacy procedure found in the AA Service Manual.
b) Whenever possible, no more than one position may be held by any one person at any time.
c) All elected positions are one-year commitments. If a member is elected in an interim period, then the newly elected member finishes the term of the commitment.
d) All elected positions are one year commitments. If a member is elected in an interim period, then the newly elected member finishes the term of the commitment.
e) Officers defined: The officers of GGYPAA are the Chair, Co-Chair, Treasurer, Secretary, Events, and Bylaws.
8) Printed & Digital Material.
a) Event flyers.
i) All event flyers including graphics must be approved by the Events Chair, Treasurer, and Chair prior to printing and distribution.
b) Web content.
i) All content added to the GGYPAA Web site needs to be approved by the Chair or Co-Chair.
9) Unique Circumstances.
A) In the rare event a motion needs to be made in a quick manner, and it is not prudent or feasible to wait until the next scheduled Committee meeting, the motion may be passed by affirmative vote of two/third (2/3) officers of the Committee. If an officer is not present, the co-chair for that position will fill in as an officer for that motion.
10) Approval of Co-hosting events and Service opportunities for GGYPAA.
A) The group as a whole has to approve any sort of financial co-hosting.
B) When it comes to service commitments for GSO or IFB it has to be brought to the group to vote on and see who can show up.
11) Elected Positions.
a) The following positions are elected using Third Legacy Procedure as outlined in the AA World Services Manual:
|Chair.||The chairperson shall:
|Co-Chair.||In the absence of the chair, the co-chair shall fulfill all duties of the chair.||2 years.|
|Treasurer.||The treasurer shall:
It is strongly suggested. the treasurer:
|Co-Treasurer.||In the absence of the treasurer, the co-treasurer shall fulfill all duties of the treasurer.||2 years.|
|Secretary.||The secretary shall:
|Events Chair.||The events chairperson shall:
|Outreach Chair.||The outreach chairperson shall outreach all GGYPAA functions within the Twelve Traditions of A.A.||1 year.|
|Service Chair.||The service chairperson shall:
|Hospitality Chair.||The hospitality chairperson shall:
|Graphics Chair.||The graphics chairperson shall:
b) The following positions are elected using popularity majority procedures:
|Co-Events Chair.||The co-events chairperson shall fulfill the duties of the events chair in his or her absence.||1 year.|
|Bylaws Chair.||The bylaws chairperson shall:
|Web Chair.||The web chairperson shall:
It is strongly suggested that the web chair own a computer and have experience in web design.
|Co-Service Chair (S.F.).||The co-service chair of San Francisco shall:
|Co-Service Chair (Marin).||The co-service chair of Marin shall:
|H&I Liaison.||The H&I liaison shall:
|Prayer Chair.||The prayer chair shall:
|Co-Secretary.||The co-secretary shall fulfill the duties of the secretary in his or her absence.||6 months.|
|YPAA Liaison.||The YPAA liaison shall:
|Archives Chair.||The archives chair shall collect all flyers, programs and other notable items for inclusion into the GGYPAA archives for use by future committees||6 months.|
|Co-Outreach.||The Co-Outreach chairperson shall:
|In-reach SF Chair.||The San Francisco In-Reach chairperson shall:
|In-reach Marin Chair.||The Marin In-Reach chairperson shall:
|Communications Chair.||The communications chairperson shall:
|Literature Chair.||Chairperson shall:
|Third Legacy.||Bid Chair shall:
||Co Bid Chair shall: